Facilities Office

The Facilities Office (FO) provides and maintains a safe, secure, functional, and conducive physical environment that supports the Institute's academic and administrative operations. 

FO oversees the operation, maintenance, safety, security, and efficient use of campus facilities, building systems, equipment, and other physical assets, and provides logistical and technical support for institutional activities. It also coordinates facility-related projects and services with internal stakeholders, service providers, contractors, government agencies, and the surrounding community. 

• Facilities Maintenance and Housekeeping -  Maintains the cleanliness, sanitation, orderliness, and overall condition of campus facilities. Regular housekeeping, waste management, pest control, and related maintenance activities keep the campus clean, comfortable, and conducive for students, associates, and visitors. 

• Equipment and Building Systems Maintenance -  Oversees the operation and maintenance of building systems, machinery, and equipment. Preventive and corrective maintenance is planned and implemented to promote reliability, operational efficiency, safety, and service continuity. 

• Security and Campus Safety -  Protects the Institute's people, property, and physical assets by overseeing campus security measures and coordinating responses to security and safety concerns. Supports institutional safety and health programs by identifying workplace and campus hazards, promoting safe practices, and assisting emergency preparedness, in coordination with concerned offices and units. 

• Visitor and Access Management -  Manages campus access and visitor activities, including identification, registration, access control, and related security procedures, in accordance with Institute policies and applicable requirements. 

• Campus Activity and Venue Support -  Ensures campus venues and common facilities are ready for approved academic, administrative, and student activities. Provides logistical support such as venue preparation, furniture, equipment, and manpower as needed. 

• Transportation Support -  Manages the availability, maintenance, and appropriate use of Institute vehicles for authorized official activities and transportation needs. 

• CCTV and Security Systems Support -  Maintains the functionality of campus CCTV and related security systems, and facilitates authorized reviews of CCTV records in coordination with appropriate Institute offices, following established policies and privacy requirements. 

• Asset and Inventory Management -  Supports the recording, tagging, monitoring, storage, issuance, and physical verification of the Institute's furniture, fixtures, equipment, tools, materials, and other physical assets. Conducts periodic inventories to maintain accurate records and promote accountability and proper utilization of Institute resources. 

• Project and Construction Management -  Manages and coordinates facility improvement, renovation, construction, and other infrastructure projects — including planning, cost and resource coordination, scheduling, implementation monitoring, and quality and safety oversight — in coordination with consultants, suppliers, vendors, and contractors. 

• Government and Community Coordination -  Coordinates with government agencies, local authorities, utility providers, and neighboring communities on facility-related requirements, regulations, permits, safety concerns, infrastructure matters, and other activities that may affect campus operations.